The inter-agency guidelines implementing the Gramm-Leach-Bliley Act (GLBA) require that any individual that handles loan docs be background screened.
I am background-screened by the California Secretary of State (required for all California notaries, and by the way, they use the FBI to conduct their backgrounds). This background check takes place for the first notary commission and for each renewal every four years. In addition, I pay for and am screened by a third-party company (BackgroundsOnline) every year as part of my commitment to being as secure a signing agent as possible. This background check is conducted via the National Notary Association, of whom I am a member.
Federal law requires NSAs to best comply with federal requirements by:
- Receiving sealed loan doc packages directly from the lender/escrow company (whether emailed, handed in person, or retrieved via docs repository)
- Keeping loan docs secure; no one else sees them
- Protecting his/her notary journal
- Using a drop box (or shipped via overnight carrier) to return signed, sealed docs immediately
- Disposing of digital files on the NSAs computer upon payment from the client
In addition, I carry $100,000 coverage on my Errors and Omissions Insurance (only $25,000 is required).
I follow these requirements – I’m conscientious about this.
My Pledge of Ethical Practice as a Notary Signing Agent
I am not an attorney and therefore, by law, I cannot explain or interpret the contents of any document to my signers, instruct them on how to complete a document, or direct them on the advisability of signing a particular document. By doing so I would be engaging in the ‘unauthorized practice of law’ and could face legal penalties that include the possibility of paying fines, and being sentenced to jail time. I direct my signers to address any important questions about their documents to the issuing/receiving agency, or an attorney.